📋 Build Better Systems, Faster

📂 Organize Your Amazon Biz Like a 7-Figure Seller

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Hey there!

As your Amazon business grows, so do your daily tasks—and that’s when systems become essential.

Standard Operating Procedures (SOPs) and training documents help you delegate, automate, and scale your business smoothly. 

But writing them? That’s where most sellers get stuck.

🎉 Good news: With ChatGPT, creating SOPs and training materials is no longer a chore. 

You can document repeatable tasks in minutes—and train new hires or VAs without repeating yourself.

Let’s break it down 👇

Step 1: Identify Tasks Worth Documenting

Start by listing the tasks you often repeat—or ones you're planning to delegate soon, such as:

• Responding to customer messages

• Creating a new product listing

• Managing Amazon PPC campaigns

• Requesting reviews or handling returns

Prompt:

“List the top 10 repeatable tasks in an Amazon FBA business that I should document as SOPs.”

Example:

Step 2: Draft an SOP with ChatGPT

Once you’ve picked a task, use ChatGPT to create a full step-by-step process.

Prompt:

“Write an SOP for listing a new product on Amazon Seller Central. Include steps, tools needed, and tips.”

Output Example:

Step 3: Turn It into a Training Guide

Training materials go beyond “what to do”—they explain why and include examples or visuals.

Prompt:

“Turn this SOP into a training guide for a new VA who’s never used Seller Central. Make it beginner-friendly.”

Output Example:

ChatGPT will simplify language, add context, and make it accessible even for first-time users.

Step 4: Create a Quiz or Review Sheet

Want to make sure your VA or team member understands the process? Let ChatGPT generate a quick quiz.

Prompt:

“Create a 5-question quiz to test understanding of the SOP for adding new Amazon listings.”

Output Example:

Step 5: Organize and Version Your SOPs

Once you’ve created your documents, store them in a shared folder (Google Drive, Notion, Dropbox, etc.). Use ChatGPT to help you structure it.

Prompt:

“Suggest a folder structure for organizing SOPs and training materials for my Amazon business.”

Documented processes = freedom!

Whether you're preparing to hire a VA, step away from daily tasks, or simply want your business to run smoother—SOPs are your secret weapon.

And with ChatGPT, creating them is: 

✅ Fast

✅ Clear

✅ Repeatable

✅ Beginner-friendly

Start with one task today, and build your library step by step. Your future self (and your team) will thank you.

💡 Never miss out on important updates from the AI world:

1. Amazon is reportedly developing its own AI ‘reasoning’ model (source)

Amazon is developing its own advanced AI "reasoning" model under the Nova brand, aiming for a June 2025 launch.

The model will feature step-by-step reasoning for more reliable answers in math, science, and complex queries. It may adopt a hybrid architecture similar to Claude 3.7 Sonnet, combining quick answers with extended thinking.

2. Expanding AI Overviews and introducing AI Mode (source)

Google is expanding AI Overviews with Gemini 2.0, enhancing answers for complex queries like coding, math, and multimodal searches.

Testing begins with Google One AI Premium users, with plans to expand based on user feedback and rapid iteration.

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The Motivational Corner

👆️ "Don’t be afraid to give up the good to go for the great." – John D. Rockefeller