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š Build Better Systems, Faster
How ChatGPT can help you document repeatable tasks in minutes.
š Organize Your Amazon Biz Like a 7-Figure Seller
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Hey there!
As your Amazon business grows, so do your daily tasksāand thatās when systems become essential.
Standard Operating Procedures (SOPs) and training documents help you delegate, automate, and scale your business smoothly.
But writing them? Thatās where most sellers get stuck.
š Good news: With ChatGPT, creating SOPs and training materials is no longer a chore.
You can document repeatable tasks in minutesāand train new hires or VAs without repeating yourself.
Letās break it down š
Step 1: Identify Tasks Worth Documenting
Start by listing the tasks you often repeatāor ones you're planning to delegate soon, such as:
Responding to customer messages
Creating a new product listing
Managing Amazon PPC campaigns
Requesting reviews or handling returns
Prompt:
āList the top 10 repeatable tasks in an Amazon FBA business that I should document as SOPs.ā
Example:


Step 2: Draft an SOP with ChatGPT
Once youāve picked a task, use ChatGPT to create a full step-by-step process.
Prompt:
āWrite an SOP for listing a new product on Amazon Seller Central. Include steps, tools needed, and tips.ā
Output Example:




Step 3: Turn It into a Training Guide
Training materials go beyond āwhat to doāāthey explain why and include examples or visuals.
Prompt:
āTurn this SOP into a training guide for a new VA whoās never used Seller Central. Make it beginner-friendly.ā
Output Example:



ChatGPT will simplify language, add context, and make it accessible even for first-time users.
Step 4: Create a Quiz or Review Sheet
Want to make sure your VA or team member understands the process? Let ChatGPT generate a quick quiz.
Prompt:
āCreate a 5-question quiz to test understanding of the SOP for adding new Amazon listings.ā
Output Example:

Step 5: Organize and Version Your SOPs
Once youāve created your documents, store them in a shared folder (Google Drive, Notion, Dropbox, etc.). Use ChatGPT to help you structure it.
Prompt:
āSuggest a folder structure for organizing SOPs and training materials for my Amazon business.ā
Documented processes = freedom!
Whether you're preparing to hire a VA, step away from daily tasks, or simply want your business to run smootherāSOPs are your secret weapon.
And with ChatGPT, creating them is:
ā Fast
ā Clear
ā Repeatable
ā Beginner-friendly
Start with one task today, and build your library step by step. Your future self (and your team) will thank you.

š” Never miss out on important updates from the AI world:
1. Amazon is reportedly developing its own AI āreasoningā model (source)
Amazon is developing its own advanced AI "reasoning" model under the Nova brand, aiming for a June 2025 launch.
The model will feature step-by-step reasoning for more reliable answers in math, science, and complex queries. It may adopt a hybrid architecture similar to Claude 3.7 Sonnet, combining quick answers with extended thinking.
2. Expanding AI Overviews and introducing AI Mode (source)
Google is expanding AI Overviews with Gemini 2.0, enhancing answers for complex queries like coding, math, and multimodal searches.
Testing begins with Google One AI Premium users, with plans to expand based on user feedback and rapid iteration.
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The Motivational Corner
šļø "Donāt be afraid to give up the good to go for the great." ā John D. Rockefeller
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This is all for today.
Looking forward to connecting with you again.
Keep exploring and leading the way!
Warmest regards,
Larisa
Chief Marketing Officer, intelliBRAND
P.S. If youāve missed last weekās issue, you can find it here.