💡 The Easy Way to Train New Hires

🛠️ From Step-by-Step to Smart Training

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Hey there!

You’ve built SOPs (Standard Operating Procedures) to make your business more organized.

But let’s be honest: SOPs are often read once and forgotten.

Your team skims them. New hires get overwhelmed, and no one wants to dig through Google Docs when they’re mid-task.

That’s where AI can completely change the game.

By turning SOPs into interactive, engaging learning experiences, you make your systems easier to absorb, remember, and follow—especially for VAs, freelancers, and growing teams.

Let’s walk through how to use ChatGPT to go from flat docs to active training tools.

Step 1: Audit Your SOPs for Clarity

Before turning your SOP into a learning guide, make sure the content is clear and complete.

If you’re unsure whether your current SOP is easy to follow, ask ChatGPT for help:

Prompt:

“Act as a training consultant. Review the following SOP and suggest improvements to clarity, sequence, and learner comprehension: [paste SOP]”

You’ll get suggestions for reordering steps, simplifying language, or adding missing context.

This helps you build from a solid foundation.

Step 2: Break SOPs Into Micro-Learning Segments

Long SOPs overwhelm learners. Break them into bite-sized modules by asking ChatGPT to segment the content.

Prompt:

“Turn this SOP into a 5-step microlearning guide. Add a short summary and key learning point for each step.”

For example, instead of a single 15-step checklist, you’ll get:

✅ Module 1: Setting up the Amazon shipment plan

✅ Module 2: Labeling and prepping inventory

✅ Module 3: Creating shipping labels

✅ Module 4: Packing and sealing boxes

✅ Module 5: Scheduling carrier pickup

Each module becomes a mini-lesson.

Step 3: Add Interactive Quiz Questions

To improve retention, you can embed short quizzes after each module.

Prompt:

“For each module, generate 2 multiple-choice questions that test the team’s understanding. Include correct answers and brief explanations.”

Example:

Question: What is the max box weight allowed for Amazon FBA shipments?

A. 40 lbs

B. 50 lbs

C. 70 lbs

D. No limit

✅ Correct: B. Boxes over 50 lbs may be rejected or incur extra fees.

Now your SOP doesn’t just tell. It teaches and helps them to remember.

Step 4: Create Realistic Scenarios

Abstract instructions don’t always stick. Real-world context makes things click.

Prompt:

“Create 3 real-life scenarios where someone would need to apply this SOP. Include possible mistakes and how to avoid them.”

Example (for PPC SOP):

You notice ACOS has spiked to 60% in Campaign A. Your SOP recommends pausing underperforming keywords. Which action should you take first?

ChatGPT can generate teaching moments based on your actual workflows.

Step 5: Turn It Into a Shareable, Interactive Format

Once you’ve broken the SOP into modules, added quizzes, and added real-life examples, you can organize it into a training flow.

Prompt:

“Organize this content into a learning path structure. Include module titles, estimated completion time, quiz placement, and visual aid suggestions.”

ChatGPT might return:

Module 1: Introduction + Learning goals (3 mins)

Module 2: Step-by-step guide (5 mins)

Quiz: 2 questions

Module 3: Scenarios + what-if guidance (4 mins)

Wrap-Up: Review + downloadable checklist

You can now use this outline in Notion, Google Slides, Loom videos, or any LMS (learning management system) you’re using.

🧠 RECAP:

✔ Audit your SOPs for clarity with AI

✔ Break them into digestible, micro-learning modules

✔ Add quiz questions to reinforce retention

✔ Build relatable scenarios to increase understanding

✔ Turn it all into a structured, interactive training path

Most SOPs are created once—and rarely revisited.

But when you turn them into training tools, they become assets that help you onboard faster, delegate more confidently, and scale without chaos.

So let me ask you:

👉 Which of your SOPs would be 10x more useful if it became an interactive guide?

Hit reply and let me know. I hope at least one prompt or idea from this newsletter may help you.

💡 Never miss out on important updates from the AI world:

1. Amazon Ads launches enhanced AI-powered Video Generator (source)

Amazon Ads announced enhancements to Video Generator, marking the next evolution of generative AI-powered ad tools. 

9 months after first launching Video Generator in beta, Amazon Ads has enhanced the tool to allow advertisers to create realistic high motion shots of their products in use, transform still images to movement with a single click, and offer more creative options for brands of all sizes.

2. Amazon Seller Updates: AI Audio Summaries & Big Tech Ad Moves AI summaries for product listing (source)

Amazon is testing podcast-style audio summaries on product pages, where two AI “hosts” chat about features and reviews. 

At the same time, Audible has launched an AI audiobook production system with 100+ lifelike voices in multiple languages, helping publishers quickly create and scale narrated content.

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